Terms and Conditions

Last updated: November 11, 2026

SommGeo is operated by Ajax Cellars LLC, doing business as SommGeo, Aspen, Colorado (“SommGeo”, “we”). By creating an account or using sommgeo.com, app.sommgeo.com, or any SommGeo tool, you agree to these terms.

If you subscribe to or use SommGeo Inventory, section 11 also applies.

1. Accounts and membership

Membership is personal to you. One login, one person. Sharing credentials or reselling access is not permitted and may result in cancellation.

Free trials require a payment method and convert to a paid membership at the end of the trial unless cancelled first. Memberships renew automatically at the rate shown at checkout until you cancel. You can cancel anytime from your account page; access continues to the end of the paid period. Payments are processed by Stripe. We do not store card numbers. Partial periods are not refunded.

Prices may change. We will give notice before a change affects a renewal.

2. Intellectual property

All maps, data compilations, text, images, tours, tools, and software on SommGeo are the property of SommGeo or its licensors and are protected by copyright. Basemaps, imagery, and terrain are provided by Esri and its data partners under their own terms, and their attribution must remain visible wherever it appears.

3. Using the maps

How maps may be used is set out on our Map Usage, Credit and Licensing page, which forms part of these terms. In short: personal study is free with membership; sharing or teaching with a visible SommGeo credit is free; any commercial use requires a Commercial Embed License or a separate written agreement.

You may not scrape, bulk download, extract, re-host, or redistribute SommGeo map data, layers, or boundaries, or use automated tools to do so. Maps created with Map Maker are for your own study and teaching and may not be published commercially or re-hosted as a standalone product.

4. Commercial map licenses

Businesses can license SommGeo maps for their own websites and marketing. The Commercial Map License Agreement governs every commercial license, including the tiers, approval of each website and embed, permitted and prohibited uses, credit requirements, monitoring and termination. Where it differs from these terms, the Agreement controls. In summary:

• A license takes effect only when SommGeo approves the application in writing. Payment alone does not create a license, and a declined application is refunded in full.
• Licenses renew automatically every month at the tier price shown at checkout, plus applicable sales tax, until you cancel. There is no minimum term or minimum purchase. You can cancel online at any time from your account page on sommgeo.com (Account, Subscriptions, Cancel), and the license ends at the close of the paid month.
• We email you 25 to 40 days before the renewal that would take your license past each continuous 12 months, with the date, the amount and how to cancel, and at least 30 days before any price change.
• Maps may be embedded only on approved websites, with the SommGeo credit visible, and are used as provided. SommGeo records where embeds load to enforce the license and may disable an embed used outside it.

5. Accuracy

SommGeo maps are original cartography built from official regulatory and government sources and interpreted from the best available data. They are for education and reference. Boundaries may not reflect the most recent regulatory changes, and nothing on SommGeo is professional, legal, or commercial advice.

6. Acceptable use

Do not interfere with the site or apps, attempt to access accounts or systems you are not authorized to use, or use SommGeo in violation of any law. You must be at least 21 years old, and of legal drinking age where you live if that is higher, to create an account, hold a membership or license, or use SommGeo. SommGeo is about wine and is not directed to anyone younger. Section 11.2 sets the rule for people a business invites to SommGeo Inventory.

7. Third-party services

SommGeo relies on third-party services including MemberPress, Stripe, Esri ArcGIS, and Cesium. Their availability and terms are outside our control. Where a SommGeo app carries its own terms, those apply in addition to these.

8. Disclaimer and limitation of liability

SommGeo is provided “as is.” We do not guarantee uninterrupted or error-free service. To the fullest extent permitted by law, SommGeo is not liable for indirect, incidental, special, or consequential damages, including lost business, revenue, profits, or data, arising from your use of or inability to use the site, apps, or maps. Our total liability for any claim is limited to the amount you paid to SommGeo in the twelve months before the claim.

9. Infringement notices

If you believe content on SommGeo infringes your rights, email greg@sommgeo.com with a description of the work, where it appears on our site, your contact details, and a statement that you have a good-faith belief the use is not authorized. We will respond and, where appropriate, remove the material.

10. Changes and governing law

We may update these terms. Continued use after an update means you accept it. These terms are governed by the laws of the State of Colorado. Any dispute will be brought in the state or federal courts located in Colorado.

11. SommGeo Inventory

Effective October 12, 2026. This section applies to SommGeo Inventory, the inventory application at inventory.sommgeo.com together with its connectors, emails and help content (the “Service”). Sections 1 to 10 also apply to the Service. Where this section and sections 1 to 10 differ on anything about the Service, this section controls. You accept these terms by ticking the terms box at checkout, by creating an organization in the Service, or by accepting an invitation to one. If you accept for a business, you confirm you are authorized to bind it, and “you” means that business.

11.1 What the Service is

The Service records beverage inventory, receiving, depletions and counts, and produces reports, price calculations and wine lists from the data you and your connected systems supply. It is a record-keeping and analysis tool for businesses. It does not provide accounting, point-of-sale, tax or legal functions or advice, and it does not replace your own physical counts and financial records.

11.2 Organizations and users

• One subscription covers one organization at one venue, with unlimited users. A second venue needs its own subscription unless we agree otherwise in writing.
• The owner who subscribes must meet the age rule in section 6. People the owner invites must be at least 18 and old enough under the law where they work to handle alcohol in their job, and the owner is responsible for confirming this.
• The person who creates the organization is its owner and may invite admins, managers and staff. The “one login, one person” rule in section 1 applies to each user: every person signs in with their own login.
• You are responsible for who you invite, the roles you give them, keeping passwords private, and everything done under your organization’s logins. Tell us at once at support@sommgeo.com if you believe a login has been compromised.

11.3 Subscription, automatic renewal and price

Your subscription renews automatically until you cancel. A monthly subscription renews every month and an annual subscription renews every year, each for the same term, and each renewal is charged to the payment method on file at the price shown at checkout, plus applicable sales tax. There is no minimum purchase obligation. Payments are processed by Stripe through sommgeo.com. After you subscribe we email a confirmation of these renewal terms and how to cancel.

• Renewal reminders. For annual subscriptions we email the billing address on your sommgeo.com account 25 to 40 days before each renewal. For monthly subscriptions we email 25 to 40 days before the renewal that would take the subscription past each continuous 12 months. Each reminder states the renewal date, the amount and how to cancel.
• Price changes. We will email you at least 30 days before a price change takes effect. It applies from your next renewal after that notice, and the notice will say how to cancel. Founding or promotional rates are personal to the organization they were granted to and end if that subscription lapses or is cancelled.
• Taxes. Prices exclude sales and similar taxes. We charge tax where the law requires us to collect it, based on your billing address.
• Before you subscribe. You may try the demo restaurant at any time without an account. If you create an organization before subscribing, it works for 14 days without charge and then locks as described in 11.5 until you subscribe. We take no payment details for this, and it never turns into a paid subscription on its own.

11.4 Cancelling and refunds

• Cancel online at any time from your account page on sommgeo.com (Account, Subscriptions, Cancel), or by emailing support@sommgeo.com. Cancelling stops the next renewal. You keep access to the end of the period you have paid for.
• 30-day money-back guarantee. If you cancel within 30 days of your first payment for SommGeo Inventory, we refund that payment in full on request to support@sommgeo.com. This applies once per organization.
• Apart from that guarantee, 11.10, or where the law requires otherwise, payments are not refunded and partial periods are not credited.

11.5 When a subscription ends

When a paid period ends without renewal, or a payment fails and is not resolved, your organization keeps full access for a 7-day grace period. After that it is locked: the Service shows a locked screen, and only the owner and admins can open Settings, Export and Settings, Data to download everything or delete the organization. Subscribing again restores full access with your data intact. We do not delete a lapsed organization’s data on a schedule. If we ever remove data of an organization that has been lapsed for more than 90 days, we will email the billing address and the owner at least 14 days beforehand.

11.6 Your data

• You own your data: products, costs, prices, quantities, counts, invoices and invoice images, sales figures, recipes, wine lists and the people you invite. You give us permission to host, copy, process and display it only as needed to run the Service for you, to support you when you ask, and to keep the Service secure.
• We do not sell your data. We do not use it to train AI models, and our AI provider’s commercial terms do not permit it to train on it either. This does not cover data you choose to send through the Claude or ChatGPT connectors, which follows your own settings with those providers. We may use aggregated figures that cannot identify you, your organization or your suppliers to measure and improve the Service.
• Each organization’s data is separated at the database level. SommGeo staff do not open your organization’s data without a support access grant from an owner or admin in Settings, except where needed to keep the Service secure or to comply with law. A grant is visible to you, is logged, and expires on its own.
• You can export everything from Settings, Export at any time, including while your organization is locked. The owner can delete the organization from Settings, Data: after a 7-day window to change your mind it is permanently removed in the next nightly purge, and backup copies expire within 30 days after that. Invoice images are kept for 13 months by default and then removed; you can change that period in Settings.
• You are responsible for having the right to upload what you upload, and for the accuracy of the data you and your connected systems supply.

11.7 Providers that process data for the Service

We use Supabase (database, sign-in and file storage), Vercel (hosting), Anthropic (reading invoices, matching and completing product data, and the help assistant), Resend (email), Sentry (error reports), Stripe (payments, through sommgeo.com) and Liv-ex (wine name lookups during import, with no costs or quantities). They process data on our behalf for these purposes only. If you connect a point-of-sale, accounting or invoice platform (for example Toast, QuickBooks Online, Xero, Ottimate or Fintech), only the data needed for that connection is exchanged, that provider’s own terms also apply, and you can disconnect it from Settings at any time.

11.8 AI features

Invoice reading, product matching, Fill Missing Data, the help assistant and the Claude and ChatGPT connectors use AI models, and AI makes mistakes. Everything they produce is a suggestion until a person in your organization reviews and accepts it, and the Service is built so that nothing from an AI assistant changes your stock without that review. Check AI output before relying on it. Using the Claude or ChatGPT connectors requires your own account with that provider, under that provider’s terms.

11.9 Acceptable use

Use the Service only for your own organization’s beverage program. Do not resell or share access with another business or venue, try to reach another organization’s data, probe, overload or reverse engineer the Service, upload malware or content you have no right to use, or access it by automated means other than the connectors and exports we provide.

11.10 Availability and changes

We work to keep the Service available and your data safe, but it may sometimes be unavailable for maintenance or for reasons outside our control. The Service will change as it develops. If we remove a feature you rely on, we will tell you by email, and you may cancel and ask for a pro rata refund of any prepaid annual period remaining.

11.11 Disclaimer

The Service is provided “as is” and “as available”. Inventory values, pour costs, cost of goods, variance and every other figure it produces are calculated from the data supplied to it and are only as accurate as that data. To the fullest extent the law allows, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose and non-infringement, and we do not warrant that the Service or its figures will be uninterrupted, error-free or correct.

11.12 Limitation of liability

To the fullest extent the law allows, neither you nor we are liable to the other for lost profits, lost revenue, lost or corrupted data, business interruption, or any indirect, incidental, special, consequential or punitive damages arising out of or relating to the Service, however caused and even if advised they were possible. Our total liability for all claims arising out of or relating to the Service is limited to the greater of the amounts you paid us for the Service in the 12 months before the event giving rise to the claim, or US$100. These limits do not apply to fraud, to willful and wanton or intentional misconduct, to your payment obligations, to your obligations under 11.13, or to any liability that cannot be limited by law. Sections 11.11 and 11.12 replace section 8 for the Service.

11.13 Your responsibility for misuse

You will defend and indemnify SommGeo against third-party claims, and the resulting losses and reasonable costs, that arise from data or content you upload, your breach of 11.9, or your violation of law. We will tell you promptly about any such claim and let you control its defense, and you will not settle it in a way that admits fault on our behalf without our consent.

11.14 Suspension and termination

We may suspend or end access for non-payment (as described in 11.5), for a serious or repeated breach of these terms, or where the law requires it, with notice where practical and a chance to export your data unless the law prevents it. You may end the agreement at any time by cancelling. Sections 11.4, 11.6, 11.11, 11.12, 11.13 and 11.16 survive the end of the agreement.

11.15 Changes to these terms

We may update this section. We will email the billing address on your sommgeo.com account at least 14 days before a material change takes effect and say what changed and how to cancel. Price changes follow 11.3. For a change that increases your price or reduces what you are paying for, the change applies from your next renewal after the notice, and you may cancel before then. Continuing to use the Service after a change takes effect means you accept it.

11.16 General

• Law and courts. These terms are governed by the laws of the State of Colorado, without regard to conflict-of-law rules. Any dispute will be brought in the state courts of Pitkin County, Colorado, or the United States District Court for the District of Colorado, and both parties consent to those courts.
• Notices. You agree to receive notices, receipts and reminders by email at the address on your account, and that they satisfy any requirement that notices be in writing. Notices to us go to support@sommgeo.com.
• Events beyond control. Neither party is liable for delay or failure caused by events beyond its reasonable control, such as outages of hosting, payment or internet providers, natural disasters or acts of government. This does not excuse payment.
• Assignment. You may not transfer your subscription without our written consent, except to a buyer of your restaurant or business who takes over the organization. We may transfer these terms to a successor to the SommGeo business, with notice to you.
• Feedback. If you send ideas or suggestions, we may use them without obligation to you.
• Whole agreement. These terms, our Privacy Policy and the price shown at checkout, together with any written agreement signed by both parties, are the whole agreement about the Service. If any part is unenforceable, the rest stays in effect. Not enforcing a term is not a waiver of it.
• Contact. support@sommgeo.com. Ajax Cellars LLC, doing business as SommGeo, Aspen, Colorado.

11.17 Done-for-you setup

Done-for-you setup is an optional one-time service, sold as an add-on to an active SommGeo Inventory subscription for the price shown at checkout (currently $500), plus applicable sales tax. It is not a subscription and does not renew.

• What it covers. For one venue: a kickoff call; importing and cleaning your existing product list (duplicates, vintages, formats, producers, categories and costs); creating your storage areas from the list you give us; setting your inventory style, pour sizes and target pour costs; entering up to 30 cocktail recipes; connecting one point-of-sale system so that its sales reports reach SommGeo Inventory; setting up the invoice inbox and scanning a first invoice with you; connecting SommGeo Inventory to your accounts payable and accounting platforms, where the provider allows a connection; inviting your team with the roles you choose; and a call walking you through your first count. We work from the files and access you give us, contact you within two business days of purchase to schedule it, and start once your subscription is active.
• Size. The price covers lists of up to about 750 products and 30 cocktail recipes. For larger lists we quote any additional fee before starting, and you may ask for a full refund instead.
• Not included. On-site work or counting, ongoing data entry, bookkeeping, and more than one venue. Your first count sets the walk order in each storage area, because you know how the room is laid out.
• What stays on your side. Some integration steps can only be done by you or your accountant, for example signing in to QuickBooks Online or another accounting, point-of-sale or payment platform, approving access, and choosing accounts and mappings. We guide you through these steps, but we do not sign in to or operate your financial accounts, and we do not give accounting, bookkeeping or tax advice.
• Access. To do the work we use a support access grant under 11.6, which an owner or admin gives in Settings and can end at any time.
• Your review. Check the finished setup, including costs, prices and opening quantities, before you rely on it. Sections 11.11 and 11.12 apply to the setup service as they do to the Service, and the setup fee counts as an amount paid for the Service under 11.12.
• Refunds. If we have not started work, we refund the setup fee in full on request to support@sommgeo.com. Once work has started it is not refundable, except where the law requires otherwise. The 30-day money-back guarantee in 11.4 covers subscription payments only.

12. Contact

Questions: contact form or greg@sommgeo.com.