Wine Inventory for Restaurants
SommGeo was founded by Greg Van Wagner, winner of the Krug Cup of the 2018 Master Sommelier exam.
A perpetual inventory for wine, spirits and beer, made for independent restaurants and small groups. Deliveries go in from a photo of the invoice and last night’s sales come off on their own, so you always know what is in the cellar, where it sits and what it cost. Counting takes a fraction of the time, and everything works on your phone.
The demo is the full app with a complete restaurant loaded. No account, no card. A call is 15 or 30 minutes on your own list. See pricing. Already subscribed? Sign in.
From Spreadsheet to Sealed Count
Forty seconds of the real screens: importing a list, filling in missing data, counting, pricing, receiving a delivery and closing the month.
For the Owner and the Wine Director
Owners and wine directors work from one live inventory. Both can see what is in the cellar, where it sits, what needs to move and how it is priced, without opening a spreadsheet.
Know What You Own, Any Day
A perpetual inventory keeps the value of the cellar current between counts. You make buying and pricing decisions from today’s numbers, and you pay for far fewer hours of counting and spreadsheet work.
- Inventory value, dead stock and turnover, current every day
- Month-end counts that take a fraction of the staff hours
- Sealed counts valued at frozen cost, with variance in dollars and bottles
- Cost of goods between counts, alongside net sales from the POS
- An audit log of who received, depleted, counted and edited each item, with any change undoable
- Bills, adjustments and COGS sent to the accounting and AP systems your bookkeeper already uses
Hours Back Every Week
Receiving, depleting and counting happen in the app, so the spreadsheet upkeep goes away. With clean data you can trust, a flight, an event list or a reorder comes together in minutes.
- Sort and filter the cellar by region, producer, vintage, format, status or tag to see what you have and what needs to move
- Receive a delivery by photographing the invoice
- Count on your phone with the expected quantity beside each entry
- Price a bottle, a glass, a flight or a cocktail at your target pour cost
- Print or publish the wine list straight from inventory
- Look up any bottle on your phone in the middle of service
Made for Vintages, Formats and Labels That Look Alike
Most inventory software treats every wine as a single SKU. A real cellar holds the same producer across a decade of vintages, the same cuvée in 750 and magnum, a lieu-dit and a village bottling that share eleven of twelve words on the label, and deliveries where the distributor spelled it a fourth way. SommGeo Inventory keeps all of that straight, and it does an exceptional job on the bar program at the same time.
Matching That Reads Like a Sommelier
Invoice and POS lines are matched on producer, cuvée, vintage and format, with a 200,000-wine reference behind them. Your distributor’s abbreviations are learned the first time you confirm them, and any line the app is unsure about is held for you to decide.
Every Vintage and Format on Its Own Line
The 2019 and the 2020 are separate lines, and so is the magnum. Receiving, depletion, counting and the printed list all follow that. When a newer vintage arrives on a delivery, you choose whether to add it as its own wine.
The Bar Is Covered Too
Spirits in tenths, by-the-glass bottles in fractions, cocktails built from exact products with cost per serving, and cocktail sales that deplete their ingredients.
How a Perpetual Inventory Stays Current
Most restaurants only know what is in the cellar on count day. These five steps keep the number current all month, and each one is short enough to fit between services.
Bring the list you have
Upload the spreadsheet you run today. Columns are mapped, duplicates are flagged, and missing regions and varietals are filled in on request.
Photograph the invoice
Each line is read, matched and queued for a quick review before stock and cost update. Split one delivery across areas.
Sales deplete overnight
Your POS sends last night’s sales and the bottles come off the shelf without anyone touching it. Glass pours and cocktails deplete the right bottles. We connect whichever POS you run.
Count on your phone
Every bottle appears in shelf order on a fast entry screen, so you fly through the cellar. The expected quantity sits beside each entry, which catches a miscount on the spot, and several people can count at once on their own devices.
Seal the count, run the numbers
Variance in bottles and dollars, pour cost by category, dead stock, cost of goods, and pricing tools that start from real cost.
Every Feature in One Subscription
There are no tiers and no per-user seats. A venue subscribes and the whole team uses it.
Fast, Accurate Counting
Every bottle is listed in the order it sits on the shelf, on a fast entry screen made for the phone, so you fly through the cellar without hunting for lines. The expected quantity sits beside each entry, so a miscount stands out while you are still at the rack. It is far quicker than a clipboard or a spreadsheet, and nobody types the results in afterward.
Phone, Tablet and Desktop, Always in Sync
Anything you can do at the desk you can do on your phone. Receive a delivery, check a cost or find a bottle in the middle of service, and every other device shows the change right away.
Invoice Scanning
Photograph a delivery and the lines are extracted, matched and priced. Confirmed matches are remembered, so the second invoice from a distributor is faster than the first.
POS Depletion
Sales from your POS arrive every night and deplete the cellar unattended. Glass sales convert to bottles at your pour size, and cocktails deplete their ingredients. Any POS that can send or export a sales report connects.
Pricing Tools
Bottle, by the glass, flight and cocktail pricing from live cost at the pour cost you set. Blended pour cost on the dashboard, so a price change shows its effect before it hits the list.
The Wine List, Written from Inventory
A printable and publishable list built from what is actually in stock. Chapters by your rules, a QR link for guests, exports to Word, Excel and InDesign. Zero stock drops off by itself.
Reports, History and Accounting
Variance, cost of goods, dead stock, value over time and per-user activity, ready to hand to an owner or bookkeeper. The catalogue is copied nightly, any change can be undone, and past inventories and wine lists are kept. Bills, adjustments and COGS flow to your accounting and AP systems.
Claude and ChatGPT Connectors
Connect your own Claude or ChatGPT account to ask questions about the cellar and propose changes. Nothing is written until a manager approves each line in the app.
Works with the POS, AP and Accounting You Already Run
Whatever you run today, SommGeo connects to it. It integrates with Toast, Micros Simphony, QuickBooks Online, Xero, Fintech and Ottimate, and we build the connection for any other POS, AP or accounting system. The only limit is a vendor that will not let data out of its own system.
Running in an Afternoon
You start from the list you already have, so there is no catalogue to build from scratch and no long implementation.
Import Your Spreadsheet
Upload or paste the Excel or Google Sheet you run today. Headers are mapped with suggestions, vintages and formats are parsed, duplicates are flagged before anything is saved.
Fill What Is Missing
Select the wines with blank regions, varietals or classifications and have them filled from a reference built on the world’s most serious wine lists. Every suggestion is highlighted for you to accept, edit or reject, so you never type it all in yourself.
Or Have It Done for You
Done-for-you setup is $500, one time. Send your spreadsheet, recent invoices and cocktail recipes. We clean and import your list, create your storage areas, set your pours and pour cost targets, enter your recipes, connect your POS, connect your AP and accounting systems, set up the invoice inbox and invite your team. It starts with a kickoff call and ends with a walkthrough of your first count.
Your first count sets the walk order in each storage area, since you know the room. Steps like signing in to QuickBooks and approving access stay on your side; we walk you through them. Lists over about 750 products or 30 recipes are quoted first.
Add SetupPays for Itself with One or Two Catches a Month
With a perpetual inventory the numbers are current every day, so problems show up while they are still cheap to fix. Catch one or two of these in a month and the subscription is covered.
A glass pour priced below target
When a cost goes up and the glass price stays where it was, every pour loses margin. Pricing works from the current cost, so the gap shows up right away.
Hours of counting and spreadsheet work
Counting in shelf order on a phone takes a fraction of the time a clipboard or a spreadsheet takes, and nobody types the results in afterward. Seeing the expected quantity as you count also catches miscounts before they turn into variance you have to chase.
Bottles that go missing
After each count, variance shows what is short in bottles and in dollars, and the log shows who received, moved or depleted it. Loss gets noticed in the month it happens.
A delivery that arrives wrong
A different vintage, a different bottle size or a cost that changed since the last order is flagged when you receive the invoice, before the bill gets paid.
Wine that is not selling
Dead stock and turnover reports show where cash is sitting in the cellar, so you can pour it by the glass, build a flight around it or stop reordering it.
An order you did not need
With on-hand quantities current in every storage area, you stop buying wine that is already sitting in the other cellar.
One Price per Venue
Unlimited users and every feature are included, and you can try all of it in the demo before you pay.
Want to talk it through first? Book a Call
- Unlimited users per venue
- Every feature, including unlimited invoice scanning
- 30-day money-back guarantee
- Email support from the SommGeo team
Rather not set it up yourself? Done-for-you setup is $500, one time. Add setup
Prices in US dollars, plus applicable sales tax. Running more than one venue? Book a call with SommGeo.
What It Does
The short list, if you are comparing systems.
Yes
- A perpetual inventory that stays current every day, or count-to-count if you prefer
- Phone, tablet and desktop, synced instantly, with every feature available on the phone
- Counting on your phone in shelf order, with the expected quantity beside each entry
- Connects to the POS you run, with sales depleting the cellar every night
- Connects to your AP and accounting systems, including QuickBooks Online, Xero, Fintech and Ottimate
- Done-for-you setup ($500, one time), including your POS, AP and accounting connections
Founded by Greg Van Wagner
SommGeo was founded by Greg Van Wagner, winner of the Krug Cup of the 2018 Master Sommelier exam. He was named Aspen’s Best Sommelier, with Wine Spectator Best of Award of Excellence lists at Jimmy’s and PARC Aspen.
SommGeo Inventory was designed from the work of running cellars like those, and it runs the cellar at French Alpine Bistro in Aspen today. More about Greg.
Before You Subscribe
Is there a free trial?
The demo is the trial. It is the real app with a full restaurant loaded, and you can import your own list into it. When you subscribe, you get thirty days to decide; if it is not right, write in and the charge is refunded.
Can I talk to someone before subscribing?
Yes, and we recommend it. Book a 15 or 30 minute call by phone or video, and SommGeo replies by email, usually within one business day, to set a time. We can walk through the app on your own list.
Is this only for wine?
Wine is where it goes deepest. Spirits, beer, non-alcoholic drinks and the bar pantry are fully supported, with recipes and cocktail costing built in.
Which POS systems work?
Any POS that can send or export a sales report, which covers nearly all of them. Toast and Micros Simphony are in use today. If you run something else, we build the connection with you. The only thing that stops us is a POS vendor that will not let sales data out of its system.
Does it connect to my accounting or AP system?
Yes. SommGeo integrates with QuickBooks Online, Xero, Fintech and Ottimate, and we build the connection for other AP and accounting systems. Done-for-you setup includes connecting yours.
Does it work on a phone?
Yes, and very well. Counting is designed for the phone first, and receiving a delivery or finding a bottle during service takes a few taps. Phone, tablet and desktop sync instantly, and anything you can do on the computer you can do on your phone.
How long does setup take?
Most lists import in under fifteen minutes. The first invoice scan and the POS report each take a few minutes to set up. If you would rather hand it over, done-for-you setup is $500, one time, and it includes connecting your POS, AP and accounting systems. A few steps, like signing in to QuickBooks, are ones only you can take, and we walk you through them.
Do I need a SommGeo membership?
No. SommGeo Inventory is its own subscription. Members of the wine atlas are welcome, but nothing here depends on it.
Who founded SommGeo?
Greg Van Wagner, winner of the Krug Cup of the 2018 Master Sommelier exam, named Aspen’s Best Sommelier, with Wine Spectator Best of Award of Excellence lists at Jimmy’s and PARC Aspen. SommGeo Inventory runs the cellar at French Alpine Bistro in Aspen. Support and done-for-you setup come from the SommGeo team.
Start with the Demo or a Call
Open the demo and run a full restaurant yourself, or book 15 or 30 minutes and walk through it with SommGeo on your own list.
Ready now? Subscribe.